Privacy Policy
The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified. Detailed information on the subject of data protection can be found in our privacy policy listed below this text.
Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the section “Notice on the responsible party” in this privacy policy.
How do we collect your data?
Your data is collected on the one hand by you providing it to us. This may, for example, be data you enter in a contact form. Other data is collected automatically or after your consent when you visit the website by our IT systems. This is primarily technical data (e.g. internet browser, operating system or time of the page view). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Part of the data is collected to ensure error-free provision of the website. Other data can be used to analyze your user behavior. Insofar as contracts can be concluded or initiated via the website, the transmitted data is also processed for contract offers, inquiries or other order requests.
What rights do you have regarding your data?
You have the right at any time to receive information free of charge about the origin, recipients and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. You can contact us at any time regarding this and other questions on the subject of data protection.
Analysis tools and third-party tools
When you visit this website, your surfing behavior can be statistically evaluated. This is done primarily with so-called analysis programs. Detailed information on these analysis programs can be found in the following privacy policy.
1. Hosting
We host the content of our website with the following provider:
Host Europe
The provider is
Host Europe GmbH
c/o Spaces
Gertrudenstraße 30-36
50667 Köln
(hereinafter Host Europe).
When you visit our website, Host Europe collects various log files including your IP addresses. For details, please refer to Host Europe’s privacy policy: https://www.hosteurope.de/AGB/Privacy Policyerklaerung/.
The use of Host Europe takes place on the basis of Art. 6(1)(f) GDPR. We have a legitimate interest in the most reliable presentation of our website possible. If a corresponding consent was requested, the processing takes place exclusively on the basis of Art. 6(1)(a) GDPR and Section 25(1) TDDDG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. for device fingerprinting) within the meaning of the TDDDG. The consent can be revoked at any time.
Order processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law that ensures this provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.
2. General notes and mandatory information
Privacy Policy
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data is data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We point out that data transmission over the internet (e.g. when communicating by email) can have security gaps. Complete protection of data against access by third parties is not possible.
Notice on the responsible party
The responsible party for data processing on this website is:
CLATTON HEADHUNTERS
Owner: Tobias Graf Arco-Valley
Wetzelstr. 12
76530 Baden-Baden
Phone: +49 176 61 36 1794
Email: info@clatton.com
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g. names, email addresses, etc.).
Data protection officer
[ Check the obligation to appoint a data protection officer pursuant to Art. 37 GDPR and Section 38 BDSG. If a data protection officer has been appointed, insert name, address and email here. If there is no such obligation and no data protection officer has been appointed, delete this section. ]
Storage duration
Unless a more specific storage period has been stated within this privacy policy, your personal data will remain with us until the purpose for the data processing no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the deletion takes place after these reasons no longer apply.
General notes on the legal bases for data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, insofar as special categories of data are processed pursuant to Art. 9(1) GDPR. In the case of explicit consent to the transfer of personal data to third countries, the data processing also takes place on the basis of Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or to access to information on your device (e.g. via device fingerprinting), the data processing additionally takes place on the basis of Section 25(1) TDDDG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, we process your data if this is necessary for the fulfillment of a legal obligation on the basis of Art. 6(1)(c) GDPR. Data processing may also take place on the basis of our legitimate interest pursuant to Art. 6(1)(f) GDPR. Information on the relevant legal bases in each individual case is provided in the following paragraphs of this privacy policy.
Recipients of personal data
In the course of our business activities, we cooperate with various external parties. In some cases, this also requires the transmission of personal data to these external parties. We only pass on personal data to external parties if this is necessary within the scope of contract fulfillment, if we are legally obliged to do so (e.g. transfer of data to tax authorities), if we have a legitimate interest pursuant to Art. 6(1)(f) GDPR in the transfer, or if another legal basis permits the data transfer. When using processors, we only pass on personal data of our customers on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.
Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The lawfulness of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to data collection in special cases and to direct advertising (Art. 21 GDPR)
IF THE DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE ASSERTION, EXERCISE OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH ADVERTISING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT ADVERTISING (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of breaches of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, their place of work or the place of the alleged breach. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible. Information, correction and deletion Within the framework of the applicable statutory provisions, you have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. You can contact us at any time regarding this and other questions on the subject of personal data. Right to restriction of processing You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do so. The right to restriction of processing exists in the following cases: If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data. If the processing of your personal data happened or is happening unlawfully, you can request the restriction of data processing instead of deletion. If we no longer need your personal data but you need it to exercise, defend or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion. If you have lodged an objection pursuant to Art. 21(1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data. If you have restricted the processing of your personal data, this data may, apart from being stored, only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a member state. SSL/TLS encryption For security reasons and to protect the transmission of confidential content, such as inquiries you send to us as the site operator, this site uses SSL/TLS encryption. You can recognize an encrypted connection by the fact that the browser’s address line changes from http to https and by the lock symbol in your browser line. When SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties. Objection to advertising emails The use of contact data published within the scope of the imprint obligation to send advertising and information material not expressly requested is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example through spam emails.
Data collection on this website
Cookies
Our websites use so-called cookies. Cookies are small data packets and do not cause any damage to your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted after the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or until they are automatically deleted by your web browser. Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies within websites (e.g. cookies for integrating external media). Cookies have various functions. Numerous cookies are technically necessary, as certain website functions would not work without them (e.g. the display of certain content). Other cookies can be used to evaluate user behavior or for advertising purposes. Cookies that are required to carry out the electronic communication process, to provide certain functions you have requested or to optimize the website (e.g. cookies for measuring the web audience) (necessary cookies) are stored on the basis of Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies was requested, the processing takes place exclusively on the basis of this consent (Art. 6(1)(a) GDPR and Section 25(1) TDDDG). The consent can be revoked at any time. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be limited. If other cookies and services are used on this website, you can find out about this in this privacy policy.
Consent with Complianz
Our website uses the consent technology of Complianz to obtain your consent to the storage of certain cookies on your device or to the use of certain technologies and to document this in a data protection-compliant manner. The provider of this technology is Complianz B.V., Kalmarweg 14-5, 9723 JG Groningen, Netherlands (hereinafter Complianz). Complianz is hosted on our servers, so that no connection is established to the servers of the provider of Complianz. Complianz stores a cookie in your browser in order to assign the consents you have given or their revocation to you. The data collected in this way is stored until you request us to delete it, delete the Complianz cookie yourself or the purpose for the data storage no longer applies. Mandatory statutory retention obligations remain unaffected. Complianz is used to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6(1)(c) GDPR.
Server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are: browser type and browser version, operating system used, referrer URL, host name of the accessing computer, time of the server request and IP address. This data is not merged with other data sources. The collection of this data takes place on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website. For this purpose, the server log files must be collected.
Contact form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact data you provide there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent. The processing of this data takes place on the basis of Art. 6(1)(b) GDPR, insofar as your inquiry is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), insofar as this was requested. The consent can be revoked at any time. The data you enter in the contact form remains with us until you request us to delete it, revoke your consent to storage or the purpose for the data storage no longer applies (e.g. after your inquiry has been processed). Mandatory statutory provisions, in particular retention periods, remain unaffected.
Inquiry by email, phone or fax
If you contact us by email, phone or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not pass on this data without your consent. The processing of this data takes place on the basis of Art. 6(1)(b) GDPR, insofar as your inquiry is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), insofar as this was requested. The consent can be revoked at any time. The data you send us via contact requests remains with us until you request us to delete it, revoke your consent to storage or the purpose for the data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions, in particular statutory retention periods, remain unaffected.
Microsoft Bookings
On our website you have the option of arranging appointments with us. We use Microsoft Bookings for booking appointments. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For the purpose of booking an appointment, you enter the requested data and your desired appointment in the form provided for this. The data entered is used for planning, carrying out and, if applicable, following up on the appointment. The appointment data is stored for us on the servers of Microsoft Bookings. You can view Microsoft’s privacy policy here: https://privacy.microsoft.com/en-us/privacystatement. The data you enter remains with us until you ask us to delete it, revoke your consent to storage or the purpose for the data storage no longer applies. Mandatory statutory provisions, in particular retention periods, remain unaffected. The legal basis for the data processing is Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the simplest possible arrangement of appointments with prospects and customers. If corresponding consent was requested, the processing takes place exclusively on the basis of Art. 6(1)(a) GDPR and Section 25(1) TDDDG, insofar as the consent covers the storage of cookies or access to information on the user’s device. The consent can be revoked at any time. The data transfer to the USA is based on the standard contractual clauses of the EU Commission. The company is also certified under the EU-US Data Privacy Framework (DPF). Further information is available at https://www.dataprivacyframework.gov/participant/6474.
Analysis tools and advertising
Matomo
This website uses the open source web analysis service Matomo. With the help of Matomo, we are able to collect and analyze data on the use of our website by website visitors. Among other things, this allows us to find out when which page views were made and which region they come from. We also collect various log files (e.g. IP address, referrer, browsers and operating systems used) and can measure whether website visitors carry out certain actions (e.g. clicks on certain content). The use of this analysis tool takes place on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its web offering and its advertising. If corresponding consent was requested, the processing takes place exclusively on the basis of Art. 6(1)(a) GDPR and Section 25(1) TDDDG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. device fingerprinting). The consent can be revoked at any time.
IP anonymization
When analyzing with Matomo, we use IP anonymization. Your IP address is shortened before the analysis, so that it can no longer be clearly assigned to you.
Cookieless analysis
We have configured Matomo so that Matomo does not store any cookies in your browser and does not carry out device fingerprinting.
Hosting
We host Matomo exclusively on our own servers, so that all analysis data remains with us and is not passed on.
Newsletter
Newsletter data
If you would like to receive the newsletter offered on the website, we need an email address from you as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is not collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties. [ If the newsletter is sent via an external service provider (e.g. Brevo, CleverReach, Mailchimp), it must be named here with provider, registered office, order processing and, if applicable, third-country transfer. If no newsletter is offered, the entire section 6 must be deleted. ] The processing of the data entered in the newsletter registration form takes place exclusively on the basis of your consent (Art. 6(1)(a) GDPR). You can revoke the consent given to the storage of the data, the email address and its use for sending the newsletter at any time, for example via the unsubscribe link in the newsletter. The lawfulness of the data processing operations already carried out remains unaffected by the revocation. The data you have deposited with us for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose no longer applies. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest pursuant to Art. 6(1)(f) GDPR. Data stored with us for other purposes remains unaffected by this. After you unsubscribe from the newsletter distribution list, your email address will, if applicable, be stored by us or the newsletter service provider in a blacklist, insofar as this is necessary to prevent future mailings. The data from the blacklist is used only for this purpose and is not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.
Audio and video conferences
Data processing
For communication with our customers and candidates, we use, among other things, online conference tools. The tool we use is listed below. If you communicate with us by video or audio conference via the internet, your personal data is collected and processed by us and the provider of the respective conference tool. The conference tools collect all data that you provide for the use of the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, the start and end of participation in the conference, the number of participants and other context information related to the communication process (metadata). Furthermore, the provider of the tool processes all technical data required for handling the online communication. This includes in particular IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker as well as the type of connection. If content is exchanged, uploaded or otherwise made available within the tool, this is also stored on the servers of the tool providers. Such content includes in particular cloud recordings, chat or instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information shared during the use of the service. Please note that we do not have full influence over the data processing operations of the tools used. Our options are largely determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the privacy policy of the tool listed below.
Purpose and legal bases
The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6(1)(f) GDPR). Insofar as consent was requested, the relevant tools are used on the basis of this consent. The consent can be revoked at any time with effect for the future.
Storage duration
The data collected directly by us via the video and conference tools is deleted from our systems as soon as you request us to delete it, revoke your consent to storage or the purpose for the data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected. We have no influence on the storage period of your data that is stored by the operators of the conference tools for their own purposes.
Conference tools used: Microsoft Teams
We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to the privacy policy of Microsoft Teams: https://privacy.microsoft.com/en-us/privacystatement. The company is certified under the EU-US Data Privacy Framework (DPF). Further information is available at https://www.dataprivacyframework.gov/participant/6474. The data transfer to the USA is additionally based on the standard contractual clauses of the EU Commission.
Order processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law that ensures the personal data is processed only in accordance with our instructions and in compliance with the GDPR.
Recruitment, direct approach and talent pool
Our core business is the placement of specialists and executives. For this purpose, we process personal data of candidates as well as of contact persons of our clients. Below we provide information about this processing.
Processing of candidate data
If you present yourself to us as a candidate, are approached by us or are recommended to us by third parties, we process your personal data for the purpose of recruitment. This includes in particular master data (name, address, contact data), information on professional career and qualifications (CV, references, position, industry, competencies), information on the professional situation and reasons for a change as well as, insofar as communicated by you, salary expectations and availability. We use this data to check whether you are a candidate for a position to be filled by a client and to contact you about this. The legal basis is our legitimate interest in the initiation and implementation of placements as well as your interest in being placed in suitable professional opportunities (Art. 6(1)(f) GDPR). As soon as a concrete placement relationship exists with you, we process your data to carry out pre-contractual and contractual measures (Art. 6(1)(b) GDPR). Insofar as you have given us consent, we process your data on the basis of Art. 6(1)(a) GDPR.
Data sources in the direct approach (active sourcing)
As part of the direct approach, we also actively identify suitable candidates. In doing so, we process personal data that we collect from publicly accessible sources, in particular from professional networks such as LinkedIn and Xing as well as from professional profiles you have published yourself. We limit ourselves to data that is necessary for assessing professional suitability and is intended for professional purposes. The legal basis is Art. 6(1)(f) GDPR. Our legitimate interest is the identification of suitable candidates for filling open positions of our clients.
Information pursuant to Art. 14 GDPR
If we collect data not from you yourself but from the aforementioned sources or from third parties (e.g. through recommendations), we will inform you about the processing, the data categories, the origin of the data and your rights at the latest at the first approach, unless an exception under Art. 14(5) GDPR applies.
Disclosure to clients
The aim of our activity is to introduce you to a suitable client (potential employer). Your data is only transmitted to a client after we have informed you about the specific position, and as a rule only with your consent. The data necessary for assessing your suitability is transmitted, in particular your profile and your CV. The legal basis is Art. 6(1)(b) GDPR (implementation of pre-contractual measures) as well as our and your legitimate interest in the placement (Art. 6(1)(f) GDPR).
Inclusion in our talent pool
If no suitable position is currently available for you, we will store your data in our talent pool at your request in order to consider you for suitable positions in the future. Inclusion in the talent pool takes place exclusively on the basis of your consent (Art. 6(1)(a) GDPR). You can revoke this consent at any time with effect for the future. In the event of revocation, we will delete your data stored in the talent pool, unless statutory retention obligations prevent this.
Processing of data of our clients
For the initiation and implementation of placement assignments, we process personal data of the contact persons of our clients (e.g. name, function, business contact data, information on the position to be filled). The legal basis is Art. 6(1)(b) GDPR for the implementation of the contractual relationship as well as Art. 6(1)(f) GDPR in efficient order processing.
Storage duration
We store candidate data for as long as this is necessary for the placement. If a placement does not come about and there is no consent to inclusion in the talent pool, we will delete your data as soon as it is established that a placement is not an option. [ Insert a concrete deletion period for candidate data without talent pool consent, suggestion: at the latest 6 months after completion of the selection process. Statutory retention periods remain unaffected. ]
Transfer to third countries
[ If clients or positions outside the EU or EEA are concerned and candidate data is transferred to third countries, this must be described here, including the safeguards pursuant to Art. 44 et seq. GDPR (e.g. standard contractual clauses). If no third-country transfer takes place, delete this section. ]
Our own services
Handling of applicant data
We offer you the opportunity to apply to us (e.g. by email, by post or via an online application form). Below we inform you about the scope, purpose and use of your personal data collected within the scope of the application process. We assure you that the collection, processing and use of your data takes place in accordance with applicable data protection law and all other statutory provisions and that your data is treated strictly confidentially.
Scope and purpose of data collection
If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during job interviews) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation) and, if you have given consent, Art. 6(1)(a) GDPR. The consent can be revoked at any time. Your personal data is passed on within our company exclusively to persons who are involved in processing your application. If the application is successful, the data you submit will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6(1)(b) GDPR for the purpose of carrying out the employment relationship. As part of the application process, research may be carried out in publicly accessible professional networks (in particular LinkedIn and Xing), insofar as this is necessary and proportionate for assessing your professional suitability. We limit ourselves to professionally relevant, publicly viewable information. Comprehensive research in the private environment does not take place. The legal basis is our legitimate interest in obtaining an overall impression of your professional suitability (Art. 6(1)(f) GDPR).
Retention period of the data
If we cannot make you a job offer, you reject a job offer or withdraw your application, we reserve the right to retain the data you have transmitted on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data is then deleted and the physical application documents are destroyed. The retention serves in particular for evidence purposes in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the 6-month period (e.g. due to an imminent or pending legal dispute), deletion only takes place when the purpose for the further retention no longer applies. Longer retention can also take place if you have given a corresponding consent (Art. 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.
Inclusion in the applicant pool
If we do not make you a job offer, there may be the option of including you in our applicant pool. In the event of inclusion, all documents and information from the application are transferred to the applicant pool in order to contact you in the event of suitable vacancies. Inclusion in the applicant pool takes place exclusively on the basis of your express consent (Art. 6(1)(a) GDPR). Giving consent is voluntary and is not related to the ongoing application process. The data subject can revoke their consent at any time. In this case, the data from the applicant pool is irrevocably deleted, unless there are statutory retention reasons. The data from the applicant pool is irrevocably deleted at the latest two years after consent is given.